GOLF OUTING PLANNING CHECKLIST Greenside Golf — thegreensidegolf.com ================================================================ A field-tested checklist for running a golf outing, scramble, or charity tournament — from first phone call to final thank-you. 8-12 WEEKS OUT — LOCK THE FOUNDATION ---------------------------------------------------------------- [ ] Confirm the date and the course [ ] Set the format (scramble, best ball, stroke play, shotgun vs. tee times) [ ] Set a fundraising or budget goal [ ] Decide the entry fee and what it includes (cart, range, food) [ ] Line up your title/presenting sponsor [ ] Build the registration link and open signups [ ] Set a registration deadline and a player cap 4-6 WEEKS OUT — FILL THE FIELD ---------------------------------------------------------------- [ ] Sell hole, cart, and add-on sponsorships [ ] Promote the event (email, social, member board, past players) [ ] Confirm food & beverage plan (turn, post-round, drink tickets) [ ] Order prizes, awards, and any player gifts [ ] Plan contests (closest-to-pin, longest drive, hole-in-one) [ ] Recruit volunteers and assign roles [ ] Confirm your rain / weather policy in writing 2 WEEKS OUT — TIGHTEN DETAILS ---------------------------------------------------------------- [ ] Chase any unpaid or unconfirmed players [ ] Finalize team pairings and hole assignments [ ] Print cart signs and hole signage [ ] Confirm sponsor logos and signage placement [ ] Confirm headcount with F&B and the pro shop [ ] Collect any dietary restrictions [ ] Prepare the day-of schedule and script WEEK OF — READY THE OPERATION ---------------------------------------------------------------- [ ] Reconfirm sponsors, volunteers, and food counts [ ] Set up check-in (tablet, paid status, name list) [ ] Charge devices and test the live leaderboard [ ] Stage prizes, signage, and giveaways [ ] Send players a "what to expect" note (arrival time, parking, format) DAY OF — RUN IT ---------------------------------------------------------------- [ ] Open check-in early at the bag drop [ ] Verify paid status as players arrive [ ] Post hole assignments and cart signs [ ] Brief players on format, contests, and pace of play [ ] Start the shotgun / first groups on time [ ] Run live scoring on the clubhouse TV [ ] Handle awards, thank sponsors, announce the total raised AFTER — CLOSE THE LOOP ---------------------------------------------------------------- [ ] Reconcile registrations, sponsorships, and add-ons [ ] Pay the course balance [ ] Thank sponsors, volunteers, and players personally [ ] Share final results and photos [ ] Note what to change and lock next year's date ================================================================ Run the whole thing online with Greenside Golf: online registration, payments, check-in, and a live leaderboard. Start at thegreensidegolf.com/for-organizers