Free resource

The free golf outing planning checklist.

Every task from eight weeks out to the final thank-you, in the order you actually need them. Built for scrambles, charity tournaments, and corporate outings. Free — no email required.

Download the checklist→Run it online
8–12 weeks out

Lock the foundation

Confirm the date and the course
Set the format (scramble, best ball, shotgun vs. tee times)
Set a fundraising or budget goal
Set the entry fee and what it includes
Line up your title sponsor
Build the registration link and open signups
Set a registration deadline and player cap
4–6 weeks out

Fill the field

Sell hole, cart, and add-on sponsorships
Promote the event (email, social, past players)
Confirm the food & beverage plan
Order prizes, awards, and player gifts
Plan contests (closest-to-pin, longest drive)
Recruit volunteers and assign roles
Put your rain policy in writing
2 weeks out

Tighten details

Chase unpaid or unconfirmed players
Finalize pairings and hole assignments
Print cart signs and hole signage
Confirm sponsor logos and placement
Confirm headcount with F&B and the pro shop
Collect dietary restrictions
Prepare the day-of schedule
Week of

Ready the operation

Reconfirm sponsors, volunteers, and food counts
Set up check-in with paid status
Charge devices and test the live leaderboard
Stage prizes, signage, and giveaways
Send players a “what to expect” note
Day of

Run it

Open check-in early at the bag drop
Verify paid status as players arrive
Post hole assignments and cart signs
Brief players on format and pace of play
Start the shotgun on time
Run live scoring on the clubhouse TV
Handle awards and announce the total raised
After

Close the loop

Reconcile registrations and sponsorships
Pay the course balance
Thank sponsors, volunteers, and players
Share final results and photos
Note what to change and lock next year’s date

Stop running it on a clipboard.

The checklist keeps you organized; Greenside does the work. Handle registration, payments, check-in, and live scoring online — see it for organizers, read the corporate outing checklist, or if it is a fundraiser, our charity golf tournament software.

Checklist FAQ

What should a golf outing planning checklist include?

A complete golf outing checklist works backward from event day: locking the date, format, and pricing 8–12 weeks out; filling the field and selling sponsorships 4–6 weeks out; finalizing pairings, signage, and headcounts two weeks out; and running check-in, live scoring, and awards on the day.

When should I start planning a golf outing?

Start 8–12 weeks out. That gives you time to confirm the course and date, open registration, and line up a title sponsor before you promote the event and fill the field.

Is the checklist free to download?

Yes. The full golf outing planning checklist is free to download as a printable text file — no email required.

Grab the checklist, then run it online.

Free when your host course is on Greenside — otherwise a simple plan.

Download→Start your outing